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Montgomery County Public Libraries

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Help with MCPL's Public Access Computers

 How to Preview before Printing
 How to Print
 How to Save
 How to Open a File
 How to Send or Save Email Attachments
 CD-ROM Disc Use

How to Preview a File before Printing

Use Print Preview in Microsoft Word, Excel. and Internet Explorer to see what your document will look like when you print it. You can also use it to identify specific pages you wish to print.

  • Click the Print Preview button, OR
  • Click File on the menu bar, and select Print Preview.

How to Print

Put money in your library printing account at the Circulation Desk. Money placed in your library printing account is non-refundable and cannot be applied to other library fines or fees. As you print, money will be subtracted from your library printing account.

Printing costs 15 cents a page. A maximum amount of $15 can be placed in your library account at one time.

Your printed pages appear in a tray at the bottom of the front of the copier/printer, NOT into the side chute.

  • Go to the File menu and select Print Preview to view the page numbers of the pages you wish to print. Then click on the print icon.
  • A screen will tell you how many pages will be printed and your remaining balance.

  • Click OK. A screen will tell you from Copier/Printer will do your print job.
  • Click OK to return to the program.
  • To print PDF files: Click on the small printer icon in the toolbar at the top of the PDF viewer. The Print command from Internet Explorer will not print your PDF file. But . . .
  • To print fill-in PDF files: Use the Print command from File menu on the Internet Explorer toolbar. Print one page at a time, OR, to print the entire document, click on Advanced and check "Print as image," followed by OK and OK.
How to Save a File
  • Click the Save button. The Save As dialog box appears.
  • Click the downward-pointing arrow next to the Save In box.
  • Select f: to save to your flash drive.
  • Double-click inside the File name text box. Type a name for your file. The text you type will replace the text inside the File name text box.
  • Click Save.
  • If you don't have a flash drive, you can save to free personal accounts on cloud-computing platforms, such as Google Docs or SkyDrive. You cannot save to the hard drives of library computers. You cannot save to a CD, because our CD drives are read-only.
  • The following instructions for using Google Docs would apply to other similar services. Individuals may have concerns about the privacy of information stored on servers "in the cloud" may have reservations about using this method. Please carefully read the privacy statements.
    • Sign in to an existing Google account or create a new one at http://docs.google.org. If you use Gmail or Blogger, you already have a Google account. From your Gmail or Blogger account, click on Documents at the top of the screen.
    • The Google Docs list will display. Click Create New, and select Document. Google Docs offers editing and formatting features similar to any word processing software.
    • Existing documents can be copied from Micrsofot Word or other applications.
      • Highlight the text to select it (or, for everything, hit Ctrl+A).
      • Copy the text from the Edit menu (or Ctrl+C)
      • Paste the text into the Google document from the Google Docs edit menu (or Ctrl+V)
    • Click on Save in the top right corner of screen to name the document and save it. It will appear on the Docs List whenever you log in to Google Docs, until you delete it.
    • Click on Share to email the document as an attachment. A Gmail account is not required to send or receive a Google Docs attachment.
How to Open a File
  • Click the Open button. The Open dialog box appears.
  • Click the downward-pointing arrow next to the Look In box.
  • Select f: for a flash drive or d: for a CD.
  • Click the file you want to open.
  • Click Open.
How to Send or Save Email Attachments

The file you wish to attach to an email can be on a flash drive or on a CD-ROM disc.

  • Compose an email, with the address, subject, and an explanation of the attachment.
  • Plug the flash drive into the USB port under the silver door on the front of the computer. Or load the CD-ROM into the CD drawer.
  • Click on Attach File. A dialog box opens. Click on Browse. To see the list of files on your disk, in the file name box type:
    • f: for flash drive
    • d: for CD-ROM disc
  • Double click on the file you want to attach.
  • The email message should indicate that a file is attached. Click Send.

You can save an attachment received in an email to a flash drive. Our CD drives do not write to discs.

  • Plug the flash drive into the USB port under the silver door on the front of the computer.
  • Where the attachment is listed, click on Download. It's a good idea to scan for viruses.
  • A dialog box opens, asking for a name for the file. In the rectangle for the file name, type f: followed by a name. Do not add an extension such as .doc, .txt, or .gif. For example, f:application
  • Click on “Save.”

CD-ROM Disc Use

You can open files from a CD, but you cannot add to or change files on them. Our CD drives are CD-ROM (Read Only); they are not CD burners.

Please do not use mini-discs in our upright computers. They will dislodge and be unretrievable, damaging both the disc and the computer.



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Last edited: 8/19/2011