MONTGOMERY COUNTY GOVERNMENT Code No. 0082

ROCKVILLE, MARYLAND Grade 25

CLASS SPECIFICATION

EXECUTIVE SECRETARY

MERIT SYSTEM PROTECTION BOARD

DEFINITION OF CLASS:

This is administrative work providing professional staff support to the County's Merit System Protection Board. The majority of contacts are with County Government employees and their representatives for the purpose of providing information, advice and guidance concerning personnel matters, and with Board members to exchange information and coordinate meetings and worksessions. Less frequent contacts are with management and staff of the Personnel Office, County Attorney's Office, and other departments and agencies, to exchange information concerning personnel regulations, procedures, and issues. Limited public service/assistance is required of this class.

An employee in this class provides administrative support to the Merit System Protection Board by overseeing office operations, coordinating meetings, worksessions and agendas, and serving as liaison between the Board and County managers and employees. Work requires knowledge of general personnel management practices and principles and specific knowledge of County laws, regulations and procedures concerning all aspects of personnel administration. Work is performed under the administrative direction of the Board and within a framework of applicable guidelines (laws, regulations, and procedures) which must be interpreted and applied. The complexity of the work is evidenced by the varied administrative duties and the required research, analysis and assessment of a broad range of complex personnel issues brought before the Board, each of which may involve incomplete or conflicting information and viewpoints which must be understood and considered objectively. Considerable judgment is required in managing the office, interpreting guidelines, and drafting official documents for Board approval and signature. Work performed affects the efficient operation of the Board's office, and the timely and accurate resolution of issues before the Board. Recommendations made and official correspondence drafted may set or modify precedents and standards governing personnel practices throughout the County Government. The work is primarily sedentary, is performed in an office environment, and presents no significant hazards to the employee.

EXAMPLES OF DUTIES:

Directs operations of the office, including supervision of office support personnel, coordination of office automation and records management, and preparation of office budget and approval and monitoring of expenditures.
Plans, develops, and coordinates Board meetings, hearings, and worksessions, including preparation of agendas and supporting documentation.
Reviews and analyzes all appeals and supporting documentation and determines extent of investigation necessary and/or validity of documentation in record for Board review.
Coordinates, attends, and participates as required in all Board meetings and hearings, which may be conducted outside of normal business hours.
Drafts correspondence and decisions for Board approval and signature, and assures that applicable deadlines are met.
Acts as liaison between the Board and County officials, employees, and employee representatives, exchanging information and coordinating investigation and disposition of appeals.Responds to inquiries, both orally and in writing, concerning appeals, Board procedures, and interpretation of regulations.
Prepares Board's annual report.
Performs related duties as required.

MINIMUM QUALIFICATIONS:

Experience:
Thorough (five years) professional experience in personnel administration.
Education:
Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration or related field.
Equivalency:
An equivalent combination of education and experience may be substituted.
Knowledge, Skills and Abilities:
Thorough knowledge of the principles and practices of personnel administration.Knowledge of County laws, regulations, procedures and policies governing personnel management and of the role of the County's Merit System Protection Board.
Knowledge of the organization and operation of the County's legislative and executive branch departments and agencies.
Knowledge of automated information management systems sufficient to develop, monitor, and supervise automated word processing, data processing, and records management to meet the needs of the Board.Knowledge of budget preparation and administration.
Ability to manage an office and to perform work without direct supervision.
Ability to supervise others, including assigning and reviewing work and evaluating performance.
Ability to communicate effectively, both orally and in writing.

LICENSE:

Possession of a valid motor vehicle operator's license when required for job-related duties.

PROBATIONARY PERIOD:

Individuals appointed or promoted to this class will be required to serve a probationary period of six months, during which time performance will becarefully evaluated. Continuation in this class will be contingent upon successful completion of the probationary period.

MEDICAL GROUP: III

Class Established:December, 1972
Revised:February, 1978
Revised:March, 1990