CLASS SPECIFICATION
S E N I O R S U P P L Y T E C H N I C I A N
DEFINITION OF CLASS:
This class covers: (1) supervisory work concerned with researching,
ordering, receiving, stocking, and issuing parts, accessories, and related
materials, and being functionally responsible for a major portion of a centralized
County wide supply operation, and (2) non-supervisory work as the primary
individual responsible for the supply operation which supports a single large
organization. Contacts include vendors to inquire about availability and arrange
for delivery of non stock items, supervisory personnel to discuss supply requests,
provide advice, and coordinate special/seasonal needs, and subordinate Supply
Clerks to receive information, issue instructions, and answer technical questions.
An incumbent in this class offers no direct service or assistance to the public.
Employees in this class are responsible for locating and expediting the acquisition
of all special order and out of stock items which are critical to supplying
the organization to which assigned. Daily work is performed under the general
direction of an administrative supervisor in accordance with clearly defined
standard operating procedures, with little instruction on methods, techniques
and practices. Employees plan how work assignments will be completed and use
their knowledge of generally-accepted and standard operating procedures to
select the appropriate method(s) to complete the work. Guidelines used by
the employee include parts manuals and catalogs, purchasing regulations, contract
documents, and warehousing methods and procedures. The employee is expected
to use initiative and judgment to acquire out of stock items and resolve questions/problems
referred to them by other employees. Complexity is characterized by the number
of contracts, sources and items which must be considered in ordering parts
and supplies. Employees are responsible for maintaining a specified inventory
level in support of a centralized Countywide operation or a single large organization.
Work regularly involves periods of keyboarding, standing, walking, bending,
crouching, other personal movement and positioning as well as movement of
items that are 20 or more and occasionally items of about 50 pounds. At times,
the employee may move heavier items alone or with help by lifting, pushing,
shoving, rolling, leveraging, etc. As operations require, the employee works
as a "counter person" supplying items to requesting parties. The
work involves some occasional exposure to hazards associated with the handling
and shelving of toxic/corrosive materials and similar risks.
EXAMPLES OF DUTIES: (Illustrative Only)
Provides technical advice to and answers questions of employees
and supervisors regarding availability of parts, substitution of same between
manufacturers when damaged and inoperative items are beyond or too costly
to repair, and determines when tools, equipment and stock items should be
submitted for test, repair, or calibration.
Supervises, approves, and/or performs the ordering, receiving, and issuing
of parts, materials, tools, and supplies in support of a supply operation.
Investigates shipping delays and materials shortages.
Maintains data in computerized warehousing system and provides frequent status
reports to requesting parties and supervisors regarding on order parts.
Trains employees in prescribed storekeeping, computerized warehousing and
record keeping methods.
Assigns, reviews, and provides performance evaluation recommendations on work
of employees and implements corrective actions as appropriate.
Establishes and shifts storage locations in consideration of such factors
as space available, turnover, and convenience of handling items.
Updates technical manuals, price sheets, parts manuals and administrative
procedures for stockroom operations.
Provides recommendations and information to be used for preparation of Requests
for Proposals; analyzes and provides recommendations concerning vendor proposals.
Ensures good housekeeping practices and accident prevention procedures are
followed.
Performs related duties as required.
MINIMUM QUALIFICATIONS:
Experience: Three (3) years of experience involving
the research, ordering, receiving, stocking, inventorying and distribution
of supplies and parts peculiar to the Department/Agency to which the position
is assigned.
Education: Completion of High School.
Equivalency: An equivalent combination of education and experience
may be substituted.
Knowledge, Skills, and Abilities:
Considerable knowledge of the parts, tools, accessories and materials peculiar
to the Department/Agency to which the position is assigned.
Considerable knowledge of storekeeping methods and procedures used in researching,
ordering, receipt, storage and distribution of a wide variety of parts and
related items peculiar to the Department/Agency to which the position is assigned.
Considerable knowledge of computerized warehousing methods and record keeping
in maintaining a perpetual inventory.
Considerable knowledge of how to use parts manuals, catalogs and cross reference
materials.
Knowledge of supervisory personnel management, as required by the position
of assignment.
Skill in operating standard office equipment and using modern office software
suites.
Ability to maintain an extensive perpetual inventory and records which reflect
up to date usage factors, and determine reorder points and stock levels utilizing
a computerized warehousing system.
Ability to analyze storekeeping operations and develop procedures for improved
methods and techniques.
Ability to lead and train employees in storeroom methods and procedures, as
required by the position of assignment.
Ability to prepare reports concerning parts usage, costs and related matters.
Ability to communicate effectively, both orally and in writing.
Ability to perform some physically demanding work, such as prolonged standing
and lifting and carrying or otherwise moving tools, parts, supplies, and related
equipment weighing 20 pounds or more and occasionally items of 50 pounds or
more, using lifts, hand trucks, dollies and other workers for assistance with
heavier items.
Ability to attend meetings or perform other assignments at locations outside
the office.
LICENSE:
Possession of a valid standard driver's license and certificate
for forklift and/or other vehicle, as required by the position of assignment.
PROBATIONARY PERIOD:
Individuals appointed or promoted to a position in this class will be required to serve a probationary period of six months. Performance will be carefully evaluated during the probationary period. Continuation in this class will be contingent upon successful completion of the probationary period.
MEDICAL PROTOCOL: Core Exam
Class Established: November 1975
Revised: August 1985
September 1987
December 1994 (M)
June 2002(M)
March 2003