CLASS SPECIFICATION

MAIL CLERK

DEFINITION OF CLASS:

This is mail collection, processing, sorting, and distribution work. Personal contacts are with the supervisor or leader to receive assignments; County employees to provide information about routine mail services and, at times, special jobs or concerns; and U.S. Postal Service workers and equipment service technicians to exchange information. An employee in this class provides no direct service or assistance to the public.
The employee is responsible for making scheduled mail pickups and deliveries and performing a variety of activities relating to mail processing requiring extended periods of standing and walking. Work is largely manual and includes such duties as sorting and bundling mail, and operating/maintaining mail processing equipment including automatic mailing machines, computerized accounting system, U.P.S. manifest system, electronic scales, and addressing/mail inserting equipment. Working under general supervision, employees in this class receive assignments through oral and written instructions. Work performance is evaluated in progress and upon completion on the basis of timely collection, sorting and distribution of mail. The work is of a routine nature with adjustments required to accommodate staff shortages or the addition of new mail stops. Work is performed primarily in a mail room environment and County offices and includes driving a motor vehicle daily between County buildings and other facilities to collect and distribute mail. Mail handling equipment presents some unpleasantness in the form of noise, dust and some dirt/grime/grease resulting from working with equipment and performing preventive maintenance and repair tasks. Employees in this class face potential hazards of dangerous substances and are required to operate high speed equipment that requires attention to safety precautions. They are required to stand and handle mail for extended periods, move about and push, lift and move mail containers and other materials usually weighing 35 to 45 pounds, but sometimes weighing 50 to 75 pounds.

EXAMPLES OF DUTIES: (Illustrative Only)

Receives, sorts, bundles, and delivers incoming/outgoing U.S., outside delivery service, and inter-office mail including books, films, records, and certified, registered, and insured mail.
Drives a light van to pick up and deliver mail to various and multiple County offices and other destinations.
Operates and performs routine operator maintenance on a variety of mail processing equipment including but not limited to a six-station inserting and mailing machine, computerized direct addressing and labeling equipment, scales, high-speed tabber, folder/pressure sealer with inserter capability and x-ray machine.
Maintains daily record of outgoing mail postal charges by County agency/department.
Records information for all registered, certified, and insured mail.
Wraps packages for mailing.
Determines postage costs for domestic and foreign mail.
Helps prepare and check pre-sorted mail.
Opens improperly addressed mail and reroutes appropriately.
Charges postage due mail and business reply mail to proper office.
May arrange for pick up and delivery of completed print shop jobs with courier service.
Provides information to new employees regarding Mail Clerk duties.

Provides messenger services between buildings occupied by County employees.
Performs related duties as required.

MINIMUM QUALIFICATIONS:

Experience: No experience required.
Education: Ability to read and write.
Equivalency: None.
Knowledge, Skills and Abilities:
Skill to operate and perform minor adjustments/repairs on automated mail processing equipment, including but not limited to a six-station inserting and mailing machine, computerized direct addressing and labeling equipment, scales, high-speed tabber, folder/pressure/sealer with inserter capability and x-ray machine.
Some skill in oral communication to effectively exchange information with personal contacts.
Ability to rapidly and accurately sort mailed material.
Ability to understand and carry out oral and written instructions and to prepare written records appropriate to work.
Ability to perform data entry functions required for equipment operation and recordkeeping purposes.
Ability to work effectively with others.
Ability to drive safely.
Ability to independently lift, push or move mail containers and other materials usually weighing 25 to 45 pounds, but sometimes weighing 50 to 75 pounds; such material handling equipment as a hand truck may be used.

LICENSE:

Possession of a valid motor vehicle operator's license.

PROBATIONARY PERIOD:

Individuals appointed or promoted to this class will be required to serve a probationary period of six months, during which time performance will be carefully evaluated. Continuation in this class will be contingent upon successful completion of the probationary period.

MEDICAL PROTOCOL: Core Exam

Class Established: March, 1972
Revised: January, 1977
May, 1987
November, 1994 (M)
November, 2005 (M)