D I R E C T O R, DEPARTMENT OF GENERAL SERVICES
DEFINITION OF CLASS:
This is executive level work directing the operation of the Department of General Services. Contacts are with high ranking County legislative and executive branch officials and their equivalents in other governmental jurisdictions and private industry. These contacts are for the purpose of presenting ideas and defending controversial positions where conflicting and opposing viewpoints, goals, and objectives are strongly advocated and must be reconciled to develop suitable alternatives or arrive at acceptable compromises.
An employee in this class plans, develops, coordinates and evaluates overall general services procurement and contract administration policies and programs of the County Government by directing managers in: capital design and construction for County facilities; planning implementation and redevelopment initiatives; facilities maintenance and related services; real estate operations; printing, mail, delivery and records management; fleet management services; and procurement and initiate, carry out, and review purchasing policies and procedures; perform contract administration oversight. The employee exercises full and final accountability for all matters associated with completing work assignments, including determining the work to be performed and the methods used. Results of the work are considered technically authoritative and evaluated in terms of the Department's role in meeting its goals and objectives. Guidelines consist of broad policy directives and basic legislation and require the employee to use considerable judgment in interpreting the intent of the guidelines and in generating specific policies and guidance for use by managers in developing various components of the County's procurement and contracting program developing and implementing coordinated government logistics and support functions. The complexity of the work is characterized by the need for planning, directing and integrating a broad range of general service functions, programs and services for a wide range of diverse internal and external service recipients. The work a consideration of public works, environmental, land use, community issues and impacts, and developing solutions which accommodate conflicting objectives from a variety of organizations, officials, groups, and individuals. The work requires complexity is also impact by the diversity of highly sensitive procurement and contract administration issues and problems found in new and rapidly changing areas of procurement and contract law. These areas require substantial analysis of the legal implications for actions taken. This work directly impacts the business community and public by ensuring fair opportunities to obtain County contracts. The work is sedentary, performed in an office setting and subject to common everyday risks.
EXAMPLES OF DUTIES: (Illustrative Only)
Plans the County buildings and facilities construction and maintenance control network; develops a Capital Improvements Program (CIP) to meet these needs; and coordinates programs with the Annual Growth Policy.
Implements the adopted CIP to ensure that projects are completed on schedule within estimated costs and to ensure that Adequate Public Facilities approvals are based on accurate construction schedules.
Plans, develops, implements and evaluates the programs of the Department of General Services to proactively serve the diverse business and service requirements of all County departments Office of Procurement; supervises and evaluates staff; oversees diverse program functions including those pertinent to procurement and contract administration; contract compliance programs such as the minority, female or disabled, contract administration, wage requirements laws, and local small business reserve program; capital facility design and construction; facility maintenance; real estate operations; fleet management; and printing and mail delivery.
Develops and implements policies and procedures; sets procurement priorities through long and short term planning.
Develops improved and innovative practices to provide a single point of government-to-government services that enable departments to successfully complete their respective missions.
Administers the provision of County procurement and contract administration; including automation enhancements; provides for the review and approval of all formal solicitation documents and resulting contracts; provides for the evaluation of all protests and disputes relative to procurement matters and provides written decisions, irrespective of whether the actions involved were taken by the DGS or by other County Departments and Agencies; provides final signatory approval on contract documents.
Initiates new legislation and consults with elected officials and legislators on proposed legislation; implements and ensures the enforcement of County, State and Federal laws and regulations relating to DGS programs and services.
Represents the County Executive or County Government on a variety of boards and committees, and before the County Council, news media and business groups on matters pertinent to DGS programs and services.
Develops and implements policies, procedures, and programs to effectively manage the County vehicle fleet,
Develops and implements new procurement sources to enhance opportunities for the business community.
Provides administrative support to the Contract Review Committee; serving as a voting member, communicating results and implementing its decisions.
Exercises special procurement authority to deal with emergency circumstances.
Establishes and maintains effective working relationships with government agencies, County Government officials and citizen/professional/business associations.
Directs the preparation and administration of the DGS's annual budget, ensuring necessary documentation and reports.
Performs the full range of supervisory duties for a group of professional and support staff approving all matters relating to the work program of the Department of General Services.
Performs related duties as required.
Experience: Extensive (10) years experience in the field of government logistics and support such as procurement and contract administration, facility construction and maintenance, fleet management or a related field with at least four (4) years in a managerial or supervisory capacity which included responsibility for fund and budget administration, program planning, implementation and administration.
Education: Graduation from an accredited college or university with a Master's Degree in Public or Business Administration or related fields.
Equivalency: An equivalent combination of education and experience may be substituted.
Knowledge, Skills and Abilities:
Extensive knowledge of the methods and techniques, practices and procedures of government logistical program administration.
Extensive knowledge of laws, ordinances, and regulations governing the provision of procurement and contract administration services, facility construction and maintenance services, fleet management services, and real estate operations to all County departments.
Extensive knowledge of procurement, including preparation of solicitations, offer evaluation, and contract administration including contract default and termination and Extensive knowledge of the types, characteristics, nomenclature, models, supply sources, and market factors of various supply and equipment categories as they apply to the procurement function.
Knowledge of principles and practices of accounting as they apply to business transactions associated with DGS functions and services. supply and procurement records and transactions.
Knowledge of the principles and practices of public administration as they may apply to the management of a complex government organization.
Skill in making timely decisions in the light of conflicting priorities; particularly those pertinent to protests, appeals and disputes.
Skill in planning, directing and coordinating the many functions and activities involved in the application of cost effective and efficient government logistical support to County departments. procurement and contract administration.
Skill in negotiating agreements which accommodate the conflicting interests and viewpoints of individuals, groups and contractors.
Skill in oral and written communication sufficient to develop positions and justifications of decisions reached.
Ability to establish and maintain effective working relationships with government, community, business and private individuals.
Ability to supervise support employees.
Ability to attend meetings and perform work assignments at locations outside the office.
MEDICAL GROUP: Medical History Review.
Class Established: July, 1989
Revised: December, 2002