|FEES AND REFUNDS|
Utilities are included in the base rental fee. Rental fees are calculated based on activities conducted, room type, and time of use. For current fees, please see the FY13 chart. The Interagency Coordination Board for Community Use of Public Facilities (ICB/CUPF) has approved a 5% fee increase, effective 9/1/2010, in addition to new category definitions.
- Category C - Non-profit providers
- Category D - For-profit providers and camp activities
Fee SubsidyCertain activities held Monday-Friday in classrooms may be eligible for a facility fee subsidy if a County General Fund contribution is appropriated for this purpose. In order to be eligible, the program/activity must be sponsored by a Montgomery County-based non-profit [501(c)(3)] organization and must meet the following criteria:
Other costs such as staff services, clean-up and equipment fees are not covered by this subsidy. Click here for further information and application.
- Free to participants
- Led by volunteers (no paid staff)
- Documented as addressing an unmet community service
- Targeted to residents receiving finacial assistance
Helpful HintsSet-up/Clean-up: REMEMBER, the basic rental fees do not include time to provide special set up arrangements prior to the activity or clean the facility following the activity. The amount of time for these activities will be assessed by the school and Community Use of Public Facilities staff. Below are estimates for minimum clean up time; these estimates will increase based on the number of people in attendance, the number of rooms used and whether or not refreshments are served.
||15 minute minimum per room (charged by the half-hour)|
|Gyms, Hallways, All Purpose Rooms:
One hour minimum
30 minute minimum
||One hour per set minimum|
||Two to three hours (dependent upon number of people present) |
Refunds or credits will be issued in accordance with CUPF's cancellation policy
provided notice is received from the User within the required time frame. In the event of cancellation by CUPF due to inclement weather or other emergency, CUFP will credit the user's account in full. CUPF is not responsible for advertising, food, or any other costs associated with an activity when facilities are closed due to inclement weather or other emergency.
In the event of inclement weather, Community Use of Public Facilities will make cancellation decisions and alert local television and radio stations as soon as possible.Please check our Emergency Closings
page for the latest cancellations.
When schools are closed Monday through Friday due to weather conditions, afternoon and evening activities in school facilities are automatically cancelled. Occasionally, it may be necessary to cancel activities in a particular school or facility because of a problem, such as plumbing or heating, etc. In those cases, affected groups will be notified as soon as possible.