CUPF-Fees

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Community Use of Public Facilities

FEES AND REFUNDS
Utilities are included in the base rental fee. Rental fees are calculated based on activities conducted, room type, and time of use. For current fees, please see the FY13 chart. The Interagency Coordination Board for Community Use of Public Facilities (ICB/CUPF) has approved a 5% fee increase, effective 9/1/2010, in addition to new category definitions. Category C - Non-profit providers Category D - For-profit providers and camp activities
Fee Subsidy Certain activities held Monday-Friday in classrooms may be eligible for a facility fee subsidy if a County General Fund contribution is appropriated for this purpose. In order to be eligible, the program/activity must be sponsored by a Montgomery County-based non-profit [501(c)(3)] organization and must meet the following criteria: Free to participants Led by volunteers (no paid staff) Documented as addressing an unmet community service Targeted to residents receiving finacial assistance Other costs such as staff services, clean-up and equipment fees are not covered by this subsidy. Click here for further information and application. Helpful Hints Set-up/Clean-up: REMEMBER, the basic rental fees do not include time to provide special set up arrangements prior to the activity or clean the facility following the activity. The amount of time for these activities will be assessed by the school and Community Use of Public Facilities staff. Below are estimates for minimum clean up time; these estimates will increase based on the number of people in attendance, the number of rooms used and whether or not refreshments are served.
Classrooms	15 minute minimum per room (charged by the half-hour)
Gyms, Hallways, All Purpose Rooms: Wet Mopping Dry Sweeping	One hour minimum 30 minute minimum
Bathrooms	One hour per set minimum
Auditorium	Two to three hours (dependent upon number of people present)
Refunds/Cancellations Refunds or credits will be issued in accordance with CUPF's cancellation policy provided notice is received from the User within the required time frame. In the event of cancellation by CUPF due to inclement weather or other emergency, CUFP will credit the user's account in full. CUPF is not responsible for advertising, food, or any other costs associated with an activity when facilities are closed due to inclement weather or other emergency. Emergency Closings In the event of inclement weather, Community Use of Public Facilities will make cancellation decisions and alert local television and radio stations as soon as possible.Please check our Emergency Closings page for the latest cancellations. When schools are closed Monday through Friday due to weather conditions, afternoon and evening activities in school facilities are automatically cancelled. Occasionally, it may be necessary to cancel activities in a particular school or facility because of a problem, such as plumbing or heating, etc. In those cases, affected groups will be notified as soon as possible.

Last edited: 8/13/2012